There is perhaps no need to stress the importance of corporate documents, as their loss can be a severe problem for any kind of document. Digital storage of these documents is often necessary to ensure that they are readily available when needed. Fortunately, we have a solution for this too.
When dealing with invoices, contracts, supplier correspondence, Excel spreadsheets containing product details, digital presentations or other files containing text and images, losing them can be a serious problem for your company, so it's a good idea to store them in a safe place where they can be accessed at any time and kept safe for as long as you need them.
What is sufficient for home use may be avoided as a business
There are many ways to store your documents in a safe place, even as an individual for home use. Remember the old floppy era, followed by the age of CDs and DVDs. These have been replaced by several types of thumb drives and external hard disks, as well as memory cards. But the latest and perhaps most secure solutions are always secure storage in the cloud, on an external server (or servers).
These storage spaces can also be used to back up important documents, photos, family videos and various other files. However, it should be noted that even though they are great for home use, they may not be the safest for managing company documents. These physical storages can be lost, damaged or misappropriated, and online storage is usually disorganised, with limited storage space and predefined functionalities.
Do not take document management lightly!
Although our memories at home are also extremely important and their storage should not be neglected, the consequences of losing company documents can be serious, both financially and legally, so the storage and handling of these sensitive documents deserves due care and security.
At Trigital Kft. we offer a ready-made solution for office document management, filing and task assignment system, folder management to help and make processes more transparent. Storage and management of company digital documents is based on defined authorization circles, in a secure, modern system, which is regularly backed up.
If proper corporate document management is important for your company, please contact us at one of our contact details.
